By Laws

SEYMOUR HIGH SCHOOL BAND BOOSTERS

AMENDED BYLAWS

Effective _________________

 

ARTICLE I.

NAME

 

The name of this organization shall be the Seymour High School Band Boosters

ARTICLE II

NON-PROFIT ORGANIZATION

 

This corporation is a non-profit organization, incorporated under the laws of the State of Tennessee.

 

ARTICLE III.

PURPOSE

 

The purposes of the Corporation are those set forth in its charter of incorporation, as from time to time amended or restated (the “Charter”). Namely, the Corporation is organized exclusively for charitable, and educational purposes within the meaning of I.R.C. § 501(c)(3) of the Internal Revenue Code of 1986, as amended. Specifically, the Corporation is organized to further the growth and development of the band programs at Seymour High School, Seymour, Tennessee, including, but not by way of limitation, Seymour High School, Seymour Intermediate School, Seymour Middle School and Boyds Creek Elementary School (“Band Programs”).

 

ARTICLE IV.

MEMBERS

 

Membership. The membership of this Corporation shall have members who shall be interested in furthering the purpose of the Corporation and shall include parents, grandparents and legal guardians of students participating in the Band Programs.  The Corporation is a pure democracy wherein all actions taken by the body are determined by a majority vote, except as may be required to amend, add to, or repeal these by-laws.

 

Dues. Dues for membership and the date of payment thereof shall be determined by the Membership.  Membership dues shall be paid annually and are due and payable at the beginning of each fiscal year.

 

Privileges.  Voting power will be held only by active members of the Corporation.  Active member shall be defined as those members whose dues are paid in full.  Corporation membership shall not entitle members to free admission to any Corporation activities.

 

ARTICLE V

EXECUTIVE BOARD

 

Members.  Members of the Executive Board shall be

a. Officers of the Corporation

b. Band Director(s) – non-voting member

 

The Band Director (s) shall serve as a consultant to this Corporation and shall attend the regular meetings.  Final authority for implementation of approved projects or programs involving the band rests with the Band Director(s).  In addition, the Band Director(s) will provide recommendations for the most appropriate use of funds earned from fundraising dependent upon needs of the bands.  The Membership will vote on expenditures suggested by the Band Director(s).  The Band Director(s) shall be entitled to participate in debate at the Executive Board meetings as well as the General Meetings, but shall have no voting rights.

 

Duties of the Executive Board.

a. Transact necessary business in the intervals between General meetings and such

other business as may be referred to it by the Corporation membership.

b. Present a report at the general meetings of the organization.

c. Fill vacancies of officers and chairmen.

d. Prepare and submit a budget for the year to the organization for adoption.

e. Approve routine bills within the limits of the budget.

f. Respond to all scholarship/fee waiver requests.

 

ARTICLE VI

OFFICERS

Officers. The elected officers of this Corporation shall be a President, Vice-President of Operations, Vice-President of Ways and Means, Secretary, Treasurer, Travel/Program Coordinator, and Special Events Coordinator.

Duties of Officers.  All officers are required to attend the executive board meetings and general body meetings.  All officers shall deliver to their successors or the president all official materials within fifteen (15) days following the date at which their successors assume their duties.

 

Duties of the President

1. Shall preside at all executive board and general meetings of the organization, and shall be an ex-officio member of all committees.
2. Shall be authorized to sign on the bank account.
3. Shall see that the Bylaws are enforced, and shall perform such duties as usually pertain to this office.
4. Shall have the power to appoint standing and special Board subject to the approval of the Executive Board.
5. Shall keep/edit the job description handbook that is given to him/her at the start of his/her term.

Duties of the Vice-President of Operations

1. Shall oversee chairpersons of chaperons, handyman/oops, social, uniforms, transportation, equipment truck, and other committees as deemed necessary by the executive board.
2. Shall be an ex-officio member of those committees.
3. Shall keep/edit the job description handbook that is given to him/her at the start of his/her term.

Duties of the Vice-President of Ways and Means

1. Shall oversee chairpersons of all fund-raising, publicity (PR), stadium concessions, Giving Back and other committees as deemed necessary by the executive board.
2. Shall be an ex-officio member of those committees.
3. Shall keep/edit the job description handbook that is given to him/her at the start of his/her term.

Duties of the Secretary

1. Shall keep records and minutes of all general membership and executive board meetings and shall be responsible for all correspondence related to Seymour Band activities.
2. Shall be responsible for binding the minutes to be kept on permanent file.
3. The minutes of the meetings and monthly financial reports shall be kept on file and available upon the request of any member of the Corporation.
4. Shall keep/edit the job description handbook that is given to him/her at the start of  his/her term.

Duties of the Treasurer

1. Shall be directly responsible for all finances related to or pertaining to the Seymour Band.
2. Shall submit a financial report at each general meeting and executive board meeting.
3. Shall disburse funds in accordance with the approved budget.  Any request for expenditures not a part of the approved budget shall be brought before the general body for consideration and approval.
4. Checks will require two signatures, one with will be the President, and the other the Treasurer.
5. Shall submit all appropriate state and federal reporting forms with timely payments if applicable.
6. Shall make all deposits of the Organization and, or obtain an alternate, so that timely deposits can be made.
7. Shall present the financial books to an Audit Board shortly after the fiscal year concludes or upon departure of the Treasurer from office for any cause.  The Audit shall be completed prior to the next Treasurer receiving the corporate records.
8. May, with the approval of the Executive Board, appoint an assistant for the exclusive purpose of collection of fees.
9. Shall keep/edit the job description handbook that is given to him/her at the start of his/her term.

Duties of the Travel/Program Coordinator

1. Shall coordinate all travel – including arranging itinerary, buses, hotels, meals and events.
2. Shall coordinate all travel for, but not limited to, the marching band, concert band, indoor performing ensemble, winter guard and jazz band.
3. Coordinates all Color Guard, Winter Guard, Pep Guard, Indoor Drumline, Jazz Band activities including shows, winter participants fee’s, competitions, and chaperons for such and shall act as an ex-officio member of committees formed in the furtherance of these duties.
4. Shall keep/edit the job description handbook that is given to him/her at the start of his/her term.

Duties of the Special Events Coordinator

1. Shall organize committees and oversees and implements all special events such as Pre-Event Dinners, Band Camp, Video/Photo, 8th grade night, The Foothills Classic Marching Contest, Banquets, etc.
2. Shall oversee chairpersons of the committees formed in furtherance of this position and shall be an ex-officio member of said committees.
3. Serve as a readily available contact person.
4. Shall keep/edit the job description handbook that is given him/her at the start of his/her term.

 

ARTICLE VII

ELECTION OF OFFICERS

Nominees for officers of the Corporation shall be made by the membership at the General meeting in April.  All nominees shall fit the following criteria:

1. Shall be an active member of the Corporation of at least one year, or have previous band booster’s experience that is accepted by the band director and executive board.
2. Shall either be a parent or legal guardian of participates in the Seymour High School Band Programs in the year for which he or she will serve.

Only one (1) parent or legal guardian per family of participates in the Seymour High School Band Programs shall be nominated as an officer at any one time.  Officers shall be elected by ballot at the general meeting in May.  However, if there is but one nominee for an office, election for that office shall be by voice vote.  Officers shall assume their official duties effective July 1^st following their election and shall serve a term of one year.  Only active members who have attended a minimum of four (4) general meetings prior to the elections shall be allowed to vote for officers.

 

ARTICLE VIII

FILLING VACANCIES OF OFFICE

 

In the event that any of the offices on the Executive Board are vacated for any cause, the remaining members of the Executive Board shall elect a replacement for that office for the balance of the term. The new officer shall promptly assume said title and all duties and there shall be no necessity for action on the part of the membership other than the recording of such occurrence in the minutes of the next General meeting.

 

ARTICLE IX

MEETINGS

Executive Board

1. Regular meetings of the Executive Board shall be held monthly
2. Special meetings of the Executive Board may be called by the president, band director or by a majority of the members of the Board, with at least three days notice being given. No business other than what is on the agenda can be transacted at a specially called meeting.

 

General Body

1. Regular meetings of the organization shall be  the second Tuesday in July, August, September, November, March, April and May. Five days notice shall be given if change of date is needed.
2. The general meeting held in April shall be the nomination meeting.
3. The general meeting held in May shall be the election meeting and the annual meeting and shall be for the purpose of receiving reports of officers and chairmen, approving the budget, and for any other necessary business.
4. Special general meetings of the Corporation may be called by the president, band director or by a majority of the Executive Board, with at least three days notice having been given. No business other than what is on the agenda can be transacted at a specially called meeting.

 

 

ARTICLE X

QUORUM AND PARLIAMENTARY AUTHORITY

1. A quorum for an Executive Board meeting is a majority of the Executive Board members.
2. A quorum for a general body meeting shall be ten members of the organization.
3. A quorum of any Board or Committee shall be a majority of its members.
4. The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall be the Parliamentary Authority of the organization in all cases in which they are applicable and in which they are not in conflict with the bylaws of the organization.

 

ARTICLE XI

FISCAL YEAR

The fiscal year shall be from July 1 through June 30.

 

ARTICLE XII

AMENDMENTS

The Bylaws may be amended by two-thirds vote of the members present at any General meeting.  The proposed amendments must have been submitted to the Membership at a previous General meeting of the Corporation.

 

ARTICLE XIII

EXEMPT STATUS

The Corporation has been organized and will be operated exclusively for exempt purposes within the meaning of I.R.C. § 501(c)(3) and, as such, will be exempt from taxation under I.R.C. § 501(a). Any provision of these Bylaws or of the Charter which would in any manner adversely affect the Corporation’s tax exempt status shall be void and shall be deleted or modified as necessary to comply with all applicable federal and state requirements for the maintenance of the Corporation’s tax exempt status.

 

ARTICLE XIV

DISTRIBUTIONS ON DISSOLUTION

 

Upon the dissolution of the Corporation, after paying or making provision for the payment of all liabilities of the Corporation then outstanding and unpaid, the Executive Board of the Corporation shall distribute the assets of the Corporation, in such manner as determined solely by the Executive Board within the meaning of I.R.C. § 501(c)(3) and I.R.C. §170(c)(2), or any corresponding provision of any future federal tax laws.

 

 

Adopted: